• Quick and easy scanning, storage and retrieval of multi-page documents
• Our lowest priced, easiest to use system
• Menu driven, intuitive operations
• Low operator training time
• Uses standard PC hardware, writes standard CDs which can be read in any CD reader and which last for many years
• Data can be recalled by any one of several key word searches
• Document index key data can be read from or write to other data sources, such as accounting or contact management systems. This cross referencing allows other PC users to access the document images.
• Pays for itself in a very short period of time through physical storage cost savings and quicker document retrieval times.

Pentium PC, 333 Mhz, 128 meg RAM, 2 meg video, 5 Gig hard drive minimum

Adaptec 154x SCSI card and 3' or 5' SCSI II cable

Fujitsu  scanner (our favorite for reliability and maintainability at a good price)

 CD Writer

Blank CDs

ScanStation software (proprietary)

CD Writer software (comes with the HP CD Writer)

Imaging license hardware block or network based software license for scanning, per station

ViewStation software (proprietary, non-licensed viewers for desktop and web operations)

Telemagic, Goldmine, SBT, PeopleSoft, Oracle, SQL Server, or any other ODBC or ADO compliant data source.

The system works by scanning each set of documents using a standard flat bed scanner with an automatic document feeder, similar to a copy machine. The system operator first enters a few pieces of data that identify the document. This data will vary at different businesses, but usually consists of a name, date, invoice number, batch number or other data which will uniquely identify the document being scanned. This is the data that will be used to retrieve the images later. This is stored into a database. The scanned images are stored into a hard drive for temporary storage until there are enough files to fill a CD with images. At that time the images are written to a CD, and the database is updated with the volume name of the CD for each of the files written.

Images are retrieved by entering any one of the index fields into a "Search" section of the software. This process then scans the database and looks in the hard drive and the CD drive for the needed image. If it is found, it is displayed. If not, the system will request the CD volume which contains the image. If there are multiple possible matches to the index key, they are displayed in a grid of information and the operator can browse through the list until the correct match is found.

When the image is displayed it can be enlarged or shrunk on the screen, rotated, printed or faxed.